General Privacy Notice

This is the Diliman Learning and Development Hub's general statement on its data processing activities to notify data subjects of categories of personal data processed and the purpose and extent of processing. This is not a consent form but an announcement of how the Hub processes personal data. This notice operates within the framework of UP Diliman's privacy policies available at upd.edu.ph/privacy.

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Acts of Processing

The Diliman Learning and Development Hub processes Personal Data to:

• Perform its obligations and exercise its rights as an integral part of UP Diliman's educational infrastructure

• Facilitate learning and development activities, training programs, and educational resources

• Support professional growth and skill enhancement of UP Employees

• Track learning progress and certifications

• Manage course enrollments and completions

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Personal Data Collected

The Hub collects the following Personal Data:

• Personal details such as surname, and UP affiliation

• Contact information including UP email, mobile number, and office contact details

• Academic and professional background

• Learning preferences and history

• Course participation and completion records

• Assessment results and feedback

• Digital learning activities and progress tracking

• System usage data and learning analytics

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Collection Method

The Hub collects Personal Data through:

• Third Party (Google) link in the Learning Management System (LMS) login process

• Course enrollment forms (both digital and physical)

• Learning assessment submissions

• Activity tracking within the platform

• Integration with existing UP Diliman information systems

• Direct input by authorized UP Diliman personnel

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Purpose of Collected Personal Data

The Hub processes Personal Data for the following purposes:

• User authentication and access management

• Course delivery and learning content personalization

• Progress tracking and assessment

• Certificate generation and verification

• Program effectiveness evaluation

• Learning analytics and reporting

• Communication regarding learning opportunities and updates

• Technical support and system improvement

• Compliance with UP Diliman's academic and administrative requirements

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Storage and Security

• Personal Data is stored in secure servers managed by UP Diliman's authorized information technology personnel

• Access to Personal Data is restricted to authorized personnel based on role-based access controls

• Data is protected through encryption, regular backups, and security monitoring

• All data processing activities comply with the Data Privacy Act of 2012 and UP Diliman's information security policies

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Retention Period

The Hub retains Personal Data in accordance with:

• UP Diliman Records Management Policy

• Academic record retention requirements

• Training and certification documentation standards

• Applicable government regulations

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Data Subject Rights

Users of the Hub maintain all rights as UP People, including:

• Right to be informed about how their data is processed

• Right to access their personal data

• Right to correct inaccurate or incomplete data

• Right to object to processing, subject to the Hub's ability to provide services

• Right to data portability where applicable

• Right to file a complaint regarding data privacy concerns

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Responsibilities of Users

Users of the Hub must:

• Provide accurate and updated personal information

• Maintain the confidentiality of their login credentials

• Respect the privacy of other users

• Report any suspected security incidents or data breaches

• Comply with the Hub's terms of use and UP Diliman's data privacy policies

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Updates to this Notice

This privacy notice may be updated periodically to reflect changes in our data processing practices. Users will be notified of any material changes through the Hub's platform.

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Definitions

Terms used in this notice carry the same definitions as those in UP Diliman's General Privacy Notice, with additional terms specific to the Hub's operations:

• "Hub" refers to the Diliman Learning and Development Hub

• "Learning Management System (LMS)" refers to the Hub's digital platform for delivering and managing learning content

• "Learning Analytics" refers to the measurement, collection, analysis, and reporting of data about learners and their contexts